Boards of directors need effective communication to set the corporation’s goals and assist in achieving those targets. However, their communications also reveal private information, including financial information that could be devastating in the improper hands.
Secure board communication is important, especially with the changing nature of business. To ensure this, boards must take action and implement secure collaboration tools such as board portals or real-time communication platforms. It’s also important for boards to monitor and analyze their own governance performance, including their method of securing communication.
For instance, a board portal that facilitates a seamless transition between formal and informal communications channels, like group chats, email and texting is crucial for secure board communications. This kind of software offers secure, private ways to collaborate and share files. It also facilitates real-time discussions and file sharing. It should be able to allow for granular control of access and deletion, as well as encryption protocols and backup.
In addition to a secure board portal secure instant messaging and meeting scheduling tools are crucial. They should be easy to use and function like popular texting, phone and email applications. They should also include additional security features, for example the ability of cancellation of messages and preset contacts. They should also send automatic read notifications, and an “view-only attachment” option that stops downloading screen captures, exporting, and forwarding. To ensure that data is not lost, they should also be backups in multiple locations as well as remote ones.
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