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Remote board meetings are virtual versions, or virtual face-toface board meetings, where you can meet other attendees via an easy-to use, secure online platform. Your team can attend the meeting without the need to travel or spend money on travel expenses.
The first step towards a successful remote board meeting is choosing the best video conference software that is secure, accessible and packed with useful tools. Once you’ve selected the best one, make sure to conduct a test session prior to the meeting to ensure that all participants are familiar with it and can get started quickly.
It’s recommended to review the specific rules and regulations of your state for remote meetings. There may be legal requirements that you’ll need to be aware of, so check in with your board’s administrator or lawyer to ensure that you’re in compliance prior to scheduling a remote conference.
It’s also recommended to turn off your microphone when you’re not talking to allow other participants to clearly hear your conversation. This keeps the meeting on schedule by avoiding interruptions that can be frustrating for everyone.
Additionally, it is important to set specific goals and time limits for the meeting prior to when you begin. You can then keep the meeting on track and complete all items on your agenda. This will help you keep your remote board members more active and focused throughout the meeting.