A board portal is a specialized governance software which efficiently and securely delivers digital board packs for directors and the secretariat of their company. They are automated and simplify which allows for better collaboration in discussions, improved discussion, and decision-making. They also help to align all stakeholders in the same strategic direction.
They also save money by reducing the cost of printing and couriering as well read as emailing. The ability to access board documents and also communicate with an encrypted, secure in-app messenger means that board members are connected throughout the day, even when they’re not in the office. They can prepare for meetings and sign documents online or in-app. They can also utilize the video conferencing option to attend virtual meetings when unable to attend in person.
What to look out for when selecting a portal for your board
Ask potential vendors to provide demonstrations and thorough troubleshooting guides, available on their website. They should also be able to give you a full estimate that covers all upfront and ongoing expenses. Pricing models can differ and may be determined by a flat fee per feature or number of users, so it’s important to compare the different models.
The most crucial requirement for an effective board portal is its security. It should secure data both in transit and at rest and offer strict control over authentication and access rights. Additionally it should have a disaster recovery plan that includes an uptime guarantee and regularly undergo external audits to ensure availability, security integrity, privacy and availability.